Job Applicant Privacy Policy
This Job Applicant Privacy Policy (“Policy”) describes how PurpleLab, Inc. (“PurpleLab”, “we”, “us” and “our”) collects, uses, and discloses information about individuals who apply for open positions at PurpleLab (“PurpleLab Applicants”).
We may update this Policy at any time. We may also provide you additional privacy notices regarding our collection, use or disclosure of information. Please read this Policy and any other privacy notices carefully.
This Policy does not form part of any employment contract or contract to provide services. This Policy does not apply to our handling of data gathered about you in your role as a user of our website, or as part of our data products. If you interact with us as in that role, the privacy policy associated with the relevant service applies.
Personal Information We Collect
We collect various types of information that identifies, relates to, or could reasonably be linked to you in connection with your application for employment with us (“personal information”). We collect such information either directly from you or (where applicable) from another person or entity, such as professional networking websites, job posting websites, employment agencies, recruitment companies, academic institutions, background check providers, publicly available social media platforms, or your professional references. We may collect additional personal information throughout the course of your application process.
The information we collect from and about PurpleLab Applicants includes, where applicable:
Identifiers such as first and last name, postal address, telephone number, and email address, and, if provided an offer, identifiers related to your citizenship documents, such as Social Security Number, national ID card, passport, and copies of work permits and birth certificates (which include date and place of birth).
Professional or employment-related information, including:
Recruitment, employment, or engagement information such as application forms and information included in a resume, cover letter, or otherwise provided through the application and recruitment process; information about your eligibility to work in the U.S., such as information related to citizenship and/or immigration status; references; our evaluations of your performance during the interview process; and if provided an offer, background screening results (including any criminal convictions).
Career information such as past employers, titles, job history, work dates and work locations, salary expectations, notice period, and information about skills, qualifications, and experience.
Education information such as institutions attended, degrees, academic record, certifications, licenses, transcript information, and professional memberships.
Business travel and expense information such as travel itinerary information and expenses incurred for travel during the interview process.
Audio or visual information such as CCTV footage, as well as other information relating to the security of our premises collected during in-person interviews or other parts of the recruitment process; and video or audio recordings of events and recruitment activities.
Internet and electronic network, and device activity and device information and related identifiers, such as information about your use of our network while you are on our premises, including IP address and device identifiers and attributes.
Potentially protected classification information to the extent required or as permitted by law and voluntarily provided such as race/ethnicity, nationality, sex/gender, gender identity, citizenship, religion, marital status, military service, disability, race, accommodation information, and other information to help us monitor compliance with equal opportunity legislation.
Other information that you may voluntarily choose to include on your resume, in connection with your application, or otherwise.
How We Use Personal Information
We may collect, use, disclose, and store personal information for our business purposes, which include, where applicable:
Engaging in the recruitment process, including communicating with you, interviewing, and selecting and hiring new personnel.
HR management and administration, including determining compensation, scheduling, IT and informational security purposes, fraud prevention, and conducting internal analyses and audits.
Security operations, including detecting security incidents, debugging and repairing errors, preventing unauthorized access to our computer and electronic communications systems, and preventing malicious software distribution; monitoring and controlling access to our premises and locations (including through use of CCTV); and safeguarding PurpleLab and its locations, services, and employees.
Safeguarding PurpleLab and the services, including the protection of PurpleLab, our workforce, users, partners, and others.
Legal compliance and assistance, such as complying with anti-bribery, tax, social security and immigration obligations, and responding to and cooperating with legal or regulatory requests and investigations; and seeking legal advice and representation.
Exercising our legal rights, including seeking legal advice from our external lawyers or in connection with litigation with a third party.
At your request, in order to fulfil your instructions.
We may also use personal information for any other legally permitted purpose (subject to your consent, where legally required).
Some personal information we collect in the recruitment process, such as ethnicity and veteran status, may be considered “sensitive” under applicable law. We use such information only for equal employment opportunity purposes.
How We Disclose Personal Information
We may disclose certain personal information to the following types of entities or in the following circumstances, where applicable:
- Internally: to PurpleLab staff who participate in the recruitment process, such as HR managers and employee interviewers, and among our corporate affiliates.
Vendors: such as background check companies, security providers, information technology providers, travel management companies, and employment businesses (e.g., recruiting contractors or agency workers) that provide us with services relevant to recruiting and hiring.
Recruiters: to the extent you are working with a recruiter in connection with your application for employment and your recruiter is authorized by you to obtain feedback from us regarding your application and interview process.
Legal compliance and exercising legal rights: (i) when required to do so by law, regulation, or court order, (ii) in response to a request for assistance by the police or other law enforcement agency, (iii) to seek legal advice from our external lawyers or in connection with litigation with you or a third party, or (iv) as otherwise necessary to exercise our legal rights or to protect PurpleLab or its employees.
Business transaction purposes, such as in connection with the sale, purchase, or merger of all or a portion of PurpleLab.
Consent: with your consent and as permitted by law, we may disclose personal information to any other parties in any other circumstances.
Data Retention
We retain the personal information we collect about PurpleLab Applicants until we determine it is no longer necessary to satisfy the purposes for which it was collected and our legal obligations. We determine retention periods by evaluating our legal obligations and our legitimate business interests (such as backing up systems or maintaining our organizational history).
Additional Information for Residents of California
Residents of California have certain rights regarding their personal information. This section is solely applicable to such residents to the extent that such rights apply. Subject to certain exceptions, if you are a California resident, you may request:
- access to certain of your personal information including the right to know the categories of personal information we have or will collect about you and the reason we will or have collected such information;
- correction of certain of the personal information that we have about you that is inaccurate; and
- deletion or removal of certain of your personal information.
You also have the right not to be discriminated against (as provided for in California law) for exercising your rights.
Exceptions to Your Rights: There are certain exceptions to the above rights. For instance, we may retain your personal information if it is reasonably necessary for us or our service providers to provide a service that you have requested, comply with law, detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity, or prosecute those responsible for that activity.
Exercising Your Rights: To exercise one of the rights above, you or your authorized agent may email us at privacy@purplelab.com We will take reasonable steps to verify your identity before responding to a request. In doing so, we may ask you for verification information. If we are unable to verify you through this method, we shall have the right, but not the obligation, to request additional information from you.
California law places certain obligations on businesses that “sell” personal information to third parties or “share” personal information with third parties for “cross-context behavioral advertising” as those terms are defined under the California Consumer Privacy Act (“CCPA”). We do not “sell” or “share” the personal information covered by this Policy and have not done so in the twelve months prior to the effective date of this Policy.
Contact Us
If you have questions about our collection, use, or disclosure of personal information, please contact us at privacy@purplelab.com.